How to Create a Company Account

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Learn how to create a new Company account in EVC-net as a System User.

1. Log in to your EVC-net
2. Click on Customers > New company
3. Fill in the company details (mandatory fields *) in the form
4. Tick the box to agree with our terms and conditions
5. Fill in the Login Details
   • Email Address
   • You can choose a username otherwise, it will be automatically filled in with the email address.
   • Leave Password fields empty
     • To send an email for password reset to the customer, tick send email tick box.
6. Fill in Account Administrator Details
7. Click Save. New Company account is created
8. Fill in bank account details 
   • Without bank account details, the customer cannot be reimbursed nor charged. 

In general, payment by direct debit should be accepted. Ask your customers for the permit when creating the account for them and if they agree, tick the checkbox. Alternatively, they can complete their profile later themselves.

9. Save
10. Check if the VAT Entity is valid – if Status is not “valid
11. Scroll down to Invoice Data > VAT Entities
12. Click Edit
13. Edit the necessary data
14. Save

Make sure the Description on invoice (company name) and VAT Number are the same as in the EU directory VIES. EVC-net automatically checks the VAT number and company name against VIES and validates it. Once you save the VAT Entity, you will see if the VAT number was validated, or not. If not, please revise the VAT number or company name.

You can add multiple VAT numbers. Be aware, you are only allowed to add multiple VAT numbers of this single entity, not of several entities with different seats.